Frequently Asked Questions
If you can't find the answer you are looking for to help in planning your own community event please email email@example.com.
The first place to start is to download our Independent Community Event (ICE) toolkit and fill out the online application form. This form will provide us with all the information needed to assist you with your fundraising event needs.
Donations over $20 are eligible for an official income tax receipt. We are not able to issue an official income tax receipt for the purchase of tickets, raffle tickets or items (i.e. teddy bears). Donations collected by the event organizer that are donated by the public are not eligible to be tax receipted in the name of the event organizer. For more CRA tax guidelines please visit: http://www.cra-arc.gc.ca
Ask for a manual donation form to record the name, address and telephone number of the individuals or businesses that require a tax receipt. Submit this form along with their donations to BC Children’s Hospital Foundation; we will process and mail tax receipts to the individuals or businesses listed on the donation form.
We ask that you plan and budget carefully for your event as expenses should not exceed 20 per cent of the total event revenue. BC Children’s Hospital Foundation will not reimburse you for any expenses incurred; all financial control is the responsibility of the event organizer. Please consider asking a local business to sponsor your event and provide in-kind donations to help alleviate costs. For a budget worksheet, please contact firstname.lastname@example.org.
Yes, the “in support of” BC Children’s Hospital Foundation logo is available for use by approved Independent Community Events. Your ICE application must be approved by the foundation before you are permitted to use the “in support of” logo. We ask that you submit all your marketing materials to the foundation for review before being published and or printed..
No. Due to the number of independent fundraising events that take place throughout the year, we cannot make a commitment for foundation staff to attend the events. We are also unable to provide volunteers for your events.
No. BC Children’s Hospital cannot accommodate the donation of toys and teddy bears. The Auxiliary to BC Children’s Hospital will however accept unwrapped toys in the original packaging during the holiday season in December. Alternatively, you can request a “wish list” of items from the Child Life department if you wish to donate specific items.
No. The children at the hospital are sick and have compromised immune systems; visits from the public are discouraged for this reason. We would be happy to schedule a time for you to come by the Foundation office to drop off your donation and be given a hospital tour. Please contact the Independent Community Events Coordinator at BC Children’s Hospital Foundation to arrange this.
Yes, we’re happy to make the following BC Children’s Hospital-branded promotional materials available to you for your event in limited quantities: buttons, balloons, posters, pamphlets, donation cards and banners. These will be sent to you via Canada Post or, if you prefer, you can make arrangements to pick them up from the Foundation office. We kindly ask that you return any unused items.
No, we are unable to contact the media on your behalf. Please request a media toolkit for information on how to promote your event. Again, please make sure your ICE application has been approved by the foundation before you start using our logo for marketing and media purposes.
We can promote your event on our community listing page of our website and in some cases via our social media channels. Due to donor confidentiality rights we are unable to promote your event to our database.
Yes. We’re happy to organize a cheque presentation at the hospital during business hours (9:00 am to 5:00 pm). Please contact the Independent Community Events Coordinator.
We do have the opportunity to post your event information on our Facebook page and Twitter feed if you provide us with your event’s handles as well the who/what/where/when/why of your event. Please coordinate this with the Independent Community Events Coordinator.
Yes, you can decide which specific area of the hospital (i.e. research, equipment, specific department, etc.) you would like your donation to be directed to, although undesignated funds are preferred. We ask that you decide this in advance so you can communicate this with the individuals and businesses making donations to your event. To learn more about the hospital’s most urgent needs and priorities click here.
Yes, but this may require further consideration from the Foundation. If your event involves the consumption of alcohol, please provide this information in the application form.
Donations can be submitted in person at the BC Children’s Hospital Foundation office located in the Child & Family Research Institute at 938 West 28th Avenue in Vancouver during regular business hours Monday to Friday from 8:30am to 5:00pm. You can also mail in your donations (please do not mail cash and make cheques payable to BC Children’s Hospital Foundation) to:
Attn: Independent Community Events Coordinator
BC Children’s Hospital Foundation
938 West 28th Avenue
Vancouver, BC V6Z 4H4
If donors require tax receipts, please mail the names, addresses and telephone numbers of those who need to be receipted.